Learn About Friends of Trees

Job Opportunities

Thank you for your interest in joining the Friends of Trees Staff! If you do not see a job you are interested in, we always welcome your participation as a volunteer! And we encourage you to follow us on social media as we often share our open jobs there first! We are on Facebook, Instagram and Twitter.

Friends of Trees seeks a Communications Manager to help achieve our mission of bringing people together to plant and care for trees in neighborhoods and natural areas.

The Communications Manager will collaborate with the Development team, program staff, and external partners to develop and implement strategies for communicating Friends of Trees’ mission, programs, and initiatives to the public. This includes the use of communication tools, including but not limited to: email newsletters, website, social media (Facebook, Twitter, and Instagram), media relations, and other tools as determined to be necessary.

The Communications Manager is responsible for all aspects of communications projects: conception, design, content creation, delivery. This position will be responsible for implementing and enhancing current communications strategies in addition to exploring and implementing new tools and strategies to meet program and project goals. This is a new position as part of the Development and Communications program, and the person in this position will need to regularly interact with all program areas toward delivering a full and successful communications strategy.

SUPERVISED BY: Development and Communications Director

SUPERVISES: n/a

PAY RANGE:  $48,000 – $55,000 annually, DOE

APPLICATION DEADLINE: September 30, 2021, 5:00 p.m.

BENEFITS: Full benefits package includes fully paid health, vision and dental. Exceptional holiday, vacation and sick time.

EMPLOYMENT STATUS: Regular, exempt from overtime. Full-Time.

LOCATION: Portland, Oregon office. While COVID regulations are in effect, this position will work at least partly remotely, with regular visits to the office (the office building follows COVID safety protocols). Friends of Trees is exploring utilizing a combination of remote + in-office working for most employees.

PHYSICAL & OTHER REQUIREMENTS:

  • Stairs are required to access the office.
  • Able to work in a stationary position for periods up to 8 hours.
  • Operate a computer and other office productivity machinery, such as a telephone or printer, for periods of time up to 8 hours.
  • Ability to easily move about in tree planting sites, in both urban and natural areas.
  • Ability to successfully work remotely. A laptop and related office equipment is provided.
  • Reliable transportation.
  • Friends of Trees wants to keep our staff, partners, volunteers, and the public we work with as safe as possible. We are requiring employees to be vaccinated for COVID-19.

DESCRIPTION OF ESSENTIAL FUNCTIONS

General

  • Set goals and measurable results for communication strategies; continually evaluate communication vehicles.
  • Identify priority audiences and develop targeted media.
  • Identify appropriate communication vehicles.
  • Position Friends of Trees as a leading source of information on trees, community tree planting, and community tree planting as an effective tool to combat climate change, within the organization’s diverse audiences and constituent base.
  • Draw upon strong understanding of visual layout methods to provide creative and technical feedback on designs and concepts; directly implement designs and concepts as needed.
  • Produce and incorporate video, both live and recorded, throughout communications channels.
  • Coordinate with Friends of Trees staff to ensure all external communications have a high-quality, consistent, and inclusive tone and presentation and are tailored to reach intended audiences.
  • Maintain the Friends of Trees brand and adhere to in-house and external style guides.

Program areas

  • Social media
    • Create, update and maintain social media calendar.
    • Produce high-quality, compelling, and accessible content and post to Facebook, Twitter, and Instagram per schedule.
    • Manage, respond and resolve comments/concerns received in comments and direct messages.
    • Create and implement strategies to grow followers and engagement across accounts.
    • Keep current on social media trends and best practices.
  • Treemail (monthly e-news)
    • Annually, plan and schedule content in coordination with all program areas.
    • Directly generate content.
    • Design using IContact.
    • Using Salesforce database, implement all aspects of distribution.
  • FriendsofTrees.org 
    • Maintain and update content pages; add new pages as needed.
    • Monitor for best practices in terms of design, content, function.
    • Blog: Regularly post and tag blog posts.
  • Media
    • Develop and update press releases, media advisories and packets of information as needed.
    • Develop and implement regular distribution schedule toward establishing Friends of Trees as the go-to source for media outlets regarding trees and climate change issues.
      • Develop and maintain a network of contacts for information distribution.
    • Maintain list of, and serve as media liaison for, staff who serve as issue experts for media requests.
    • When necessary, answer questions from media and/or advise others on how to respond to media inquiries.
  • Fundraising program (individual donors, business & corporate donors, grants)
    • Assist the Development team and facilitate their communications needs.
    • Share appropriate content from business partners via social media channels.
    • Assist with the curation of photos and marketing collateral provided to business partners.
    • Support development team in developing funder reports and creating a compelling annual report.
    • Support the development of donor materials including electronic appeals, print material, other support as needed.
  • Design email and templates for public communications and campaigns.
  • Lead or assist in planning and executing a variety of events. Attend other organizational events as necessary, including frequent Saturday morning tree planting events.
  • Explore and implement other communications tools and strategies toward meeting organizational goals.
  • Other duties as assigned.

REQUIRED QUALIFICATIONS

  • At least 3 years of similar communications responsibilities, preferably in a nonprofit setting. 
  • Exceptional written and verbal communication skills.
    • Experience and comfort with public speaking and making presentations for a variety of audiences, in person and virtually.
    • Demonstrated experience generating regular original content for a variety of audiences and a variety of mediums, per all elements of the program areas described above.
  • Demonstrated experience enhancing and expanding a communications program.
  • Strong organizational and time management skills with great attention to detail.
  • Ability to handle and prioritize multiple competing tasks and projects.
  • Proficiency with basic software programs, including Microsoft Office (Word, Excel, Publisher, PowerPoint) and Google-based programs (Doc, Sheets).
  • Ability to thrive in a fast-paced environment, and to work independently while also working collaboratively as part of a team.
  • A positive, flexible attitude and a sense of humor.
  • Passion for FOT’s mission.
  • Experience with and dedication to working with diverse teams and constituents in a respectful, equitable, and inclusive fashion.

PREFERRED QUALIFICATIONS

  • Experience with donor communications.
  • Adobe Suite graphic design skills.
  • Experience with or strong working knowledge of environmental issues, including environmental/climate justice.
  • Ability to communicate in another language in addition to English.
TO APPLY

 By September 30, 2021, email a resume, cover letter, and contact information for 3 professional references to jobs@friendsoftrees.org with Communications Manager in the subject line. Please ensure your resume addresses your specific qualifications for this position.

  • In your cover letter, please:
    • Share one example of a communications project of which you are particularly proud or which was especially successful.
    • Provide hyperlinks to 2-3 pieces of communication for which you directly developed the content, and describe your role in the development and design.

Friends of Trees inspires people to improve the natural world around them through a simple solution: Planting trees. Together.

Friends of Trees is a nationally recognized, regional leader in improving the urban tree canopy and restoring sensitive natural areas—through programs delivered by thousands of volunteers at more than 100 community tree planting and tree care events every season. Founded in 1989, Friends of Trees is in its 33rd season of organizing community tree planting and tree care events in the Portland and Eugene Metro areas.  For more information, please visit www.friendsoftrees.org

Friends of Trees recognizes that not everyone has equal access to the benefits of trees and healthy urban green spaces based on racial and socioeconomic status, and we are committed to building a culturally diverse and inclusive environment. Candidates of color are strongly encouraged to apply.

Friend of Trees provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identification, national origin, age, disability or genetics.

Friends of Trees seeks a Fiscal Manager to monitor the financial health of our nonprofit organization. Our mission is to bring people together to plant and care for trees in neighborhoods and urban natural areas in Pacific Northwest communities.

The Fiscal Manager, while reporting to the Executive Director, will identify and implement action plans regarding financial and/or accounting systems improvements and needs. They will oversee and assume responsibility of all financial procedures and records. As a member of the managers team, and with increasingly horizontal leadership culture at Friends of Trees, the Fiscal Manager will be an active participant in conversations that influence the organization’s direction over the next 5-10 years.

POSITION TITLE: Fiscal Manager

EMPLOYMENT STATUS: Exempt from overtime. Full-time (40 hours per week). Flexible schedule with some regularity

SUPERVISED BY: Executive Director

PAY RATE: $60,000 annual salary; benefits package includes fully paid health, vision and dental. Sick time, 11 holidays, and 3 weeks vacation to start.

LOCATION: Portland, Oregon office. Stairs are required to access the office. While COVID regulations are in effect, this position will partially work remotely, but will require weekly office time (the office building follows COVID safety protocols and is minimally occupied). 

Physical requirements: Stairs are required to access the office. Able to work in a stationary position for periods up to 8 hours. Operate a computer and other office productivity machinery, such as a telephone or printer, for periods of time up to 8 hours. Ability to successfully work remotely. A laptop and related office equipment is provided.

 

Friends of Trees inspires people to improve the natural world around them through a simple solution: Planting trees. Together. 

Friends of Trees is a nationally recognized, regional leader in improving the urban tree canopy and restoring sensitive natural areas—through programs delivered by thousands of volunteers at more than 100 community tree planting and tree care events every season. Founded in 1989, Friends of Trees is in its 33rd season of organizing community tree planting and tree care events in the Portland-Vancouver and Eugene Metro areas. For more information, please visit www.friendsoftrees.org

Friends of Trees recognizes that not everyone has equal access to the benefits of trees and healthy urban green spaces based on racial and socioeconomic status, and we are committed to building a culturally diverse and inclusive environment. Candidates of color are strongly encouraged to apply.

DESCRIPTION OF ESSENTIAL FUNCTIONS 

Fiscal Management

  • Manage accounts receivable and accounts payable
  • Reconcile bank account and close books monthly
  • Generate monthly financial reports in a timely fashion using QuickBooks
  • Coordinate and lead all aspects of annual financial audit, working closely with external firm
  • Help sustain banking relationships
  • Effectively monitors and provides monthly updates regarding financial forecasting, reconciliation, cash flow, etc. Prepares monthly and annual financial reporting to staff leadership and the Board of Directors.
  • Identifies weaknesses or missing systems in the financial and accounting operations. Produces a work plan to effectively address improvement needs.
  • Leads communication and conducts meetings with the Finance Committee of the Board of Directors. Produces financial reports, and expertly prioritizes agenda items for the committee.
  • Oversees and coordinates all audit activities.
  • Alongside the Executive Director, responsible for guiding the budget process.
  • Handles invoicing responsibilities for government contracts. Communicates effectively with municipal partners to ensure compliance.
  • Per weekly, monthly and/or other agreed-upon schedules, provide fundraising program with donation information from bank deposits, EFTs, etc.
  • Monthly reconciliation of fundraising reports with accounting entries

Administrative duties

  • Manage timesheets and payroll. Coordinate outreach to staff, ensuring timesheets are submitted promptly, and process payroll by due date.
  • Active attendance and participation in leadership meetings
  • Support fundraising program with financial documents and project and/or application-specific budgets for grant applications; other support as needed
  • Research, coordinate and implement document retention policy, especially as pertains to accounting and fiscal records

General staff duties: 

  • Attends staff meetings and retreats, providing reporting on status of finances as needed
  • Submit accurate record of time at month end
  • Help keep the office workspace in good condition.
  • And other duties as assigned

REQUIRED SKILLS AND EXPERIENCE: 

  • Minimum 4 years of successful financial management in a similar role
  • Experience with government contract or equivalent invoicing processes
  • Demonstrated project management skills
  • Well organized with excellent time management skills
  • Experience with Quickbooks and a CRM database
  • Skilled in collaboration and teamwork
  • Capacity to meet goals and deadlines
  • Positive, flexible attitude
  • Strong interpersonal skills
  • Have self-motivation and the ability to motivate others
  • Alignment with Friends of Trees’ practices and policies regarding equity, diversity, and inclusion.
  • Committed to working effectively with diverse community populations, and expected to strengthen such capacity if hired
  • Skilled in using Quickbooks, MS Office Suite (Microsoft Word, Excel) and Google Suite

PREFERRED QUALIFICATIONS 

  • Experience working with Quickbooks Time (formerly TSheets) for timesheet processing
  • Experience using Salesforce
  • Grant writing and/or nonprofit program budgeting experience

To apply: Please send a resume and cover letter to jobs@friendsoftrees.org with Fiscal Manager in the subject line.

Applications will be accepted through October 8th. We will begin reviewing resumes September 27, so early applications are encouraged. 

Friend of Trees provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identification, national origin, age, disability or genetics.

Friends of Trees is committed to creating a diverse environment and is proud to be an equal opportunity employer. Friends of Trees is committed to equal opportunity for all persons including staff, volunteers, and clients served without regard to race, age, religion, color, sex, national origin, physical or mental disability, marital or familial status, family relationship, sexual orientation, gender identity, association with any other person in a protected class, veteran status, expunged juvenile record, source of income or any other classification protected by law.